Contact sync lets Aira add people to HubSpot for you, and keep a set of their fields filled in. It is off by default. Turn it on and you choose which roles qualify, who Aira should add regardless of role, how many people it may add per company, and how each field is written.
Open contact sync
In Aira on desktop, click your name in the bottom left corner, open the Integrations tab, and on the HubSpot row click Manage. On the HubSpot page, choose Contact sync.
The switch in the top right turns contact sync on. Until you turn it on, Aira adds nobody to HubSpot.
Choose who qualifies
Who qualifies lists the roles Aira recognises, in three groups:
Leadership: CEO, vice and deputy CEO, C-suite (CFO, COO, CTO), and general managers and directors.
Board: chairman, vice chairman, board members, deputy board members, and board observers.
Ownership: owners and founders.
Tick every role you want in HubSpot. Anyone holding one of the roles you tick qualifies for automatic sync.
Add everyone above a seniority level
Minimum seniority adds people, it does not filter them out. Aira also syncs anyone at or above the level you set, whether or not you ticked their role.
The levels run from anyone including deputies and auditors, through board member or manager and above, director or vice chairman and above, chairman and above, and C-suite, owner or founder and above, up to CEO only. The first option in the list switches the rule off, so Aira syncs on your ticked roles alone.
Cap how many people per company
Max people per company is the ceiling. Aira adds at most this many people for any one company.
Include the website team
With Include website team off, Aira syncs only the people it holds in official company records. Turn it on to also sync the people listed on the company's own website.
Choose how contact fields are written
Contact fields lists what Aira can write: First name, Last name, Email, Phone, and Job title. Each row has a switch and a write condition.
The write condition applies only to a contact that already exists in HubSpot. A contact Aira creates always gets every field you have switched on.
If empty: Aira fills the field only when it is blank, so it never overwrites a value your team entered.
Always overwrite: Aira keeps the field at its own value.
Only when creating: Aira sets the field when it creates the contact, and leaves it alone afterwards.
Switch off any field Aira should leave alone.
When contact sync runs
Aira includes qualifying people in the next company push to HubSpot, and in a nightly reconciliation push.
Company fields are separate
Contact sync covers people only. The company fields Aira writes are controlled on the field mapping page. See Choose which fields Aira writes to HubSpot.